By Laws

 

Cambria/Friesland Area Chamber of Commerce By-Laws

PROPOSED--readings on July 7 and October 27, 2015.

PRESENTED AND ACCEPTED--February 16, 2016

 

ARTICLE 1--GENERAL

 

SECTION 1--NAME

This organization is known as the Cambria-Friesland Area Chamber of Commerce, hereinafter referred to as "Chamber".

 

SECTION 2--PURPOSE

The Chamber is organized to promote the area and its businesses.

 

SECTION 3--AREA

The C-F Area Chamber of Commerce is a regional chamber representing a wide variety of businesses in multiple communities.  "Area" indicates the immediate regional service territory of the Chamber, generally considered to be but not exclusive to the northeastern corner of Columbia County, Wisconsin.

 

SECTION 4--CHARACTER

The Chamber and its activities shall be non-partisan, non-sectional and non-sectarian.  The Chamber shall not participate in any candidate's political campaign, nor distribute campaign information for, nor lend its influence or support to the election or appointment of any candidate for any government office. 

 

ARTICLE II--MEMBERSHIP

 

SECTION 1--CLASSES OF MEMBERSHIP

A.  Regular--Any business in good standing and legally operating and representing itself as "for profit", not excluding any business cooperative, which is supportive of the commercial, industrial, agricultural, educational and economic development, growth and progress of the

communities of the Chamber area, shall be eligible for regular paid membership. Any individual who actively engages in the affairs of the Chamber. One vote per paid membership. 

B.  Honorary--Any person that demonstrates distinction in business or Chamber affairs in

accordance with the goals and standards of the Chamber.  Honorary membership status requires a majority vote of the Board of Directors.  Honorary membership is a lifetime status and dues are waived.  No voting privileges are granted and honorary members may not hold a Chamber office. 

 

 

 

 

 

 

SECTION 2--DUES

Annual dues shall be set by the regular membership.  The year dues shall be February 1 to January 31.  Renewed memberships are due by the February meeting. 

 

SECTION 3--RESIGNATION

All resignations are to be made in writing.  A resignation received after a dues payment is due, shall not relieve the resigning member from liability for dues for the year defined in Section 2. 

 

ARTICLE III--BOARD OF DIRECTORS

 

SECTION 1.  Management of the Chamber shall be vested in a Board of Directors consisting of seven regular members.  The President and Treasurer will be elected for a two year term (odd years), Vice-President and Secretary for a two year term (even years), two directors serving for two year terms (odd years), and one director serves also on two year term (even years).  Any director that misses three consecutive meetings without good cause may have their unexpired term filled by appointment from the remaining directors.

 

ARTICLE IV--OFFICERS

 

SECTION 1.  OFFICERS

The officers shall consist of a President, Vice-President, Secretary and Treasurer, who shall be elected by the general membership at the first meeting following the annual meeting to serve terms as described in Article III, section I, above.

 

SECTION 2.  DUTIES

A.  PRESIDENT--The President shall preside over all meetings of the Chamber and the Board of Directors and shall perform all duties incident to that office.  The President shall appoint all committees and shall be an ex-officio member of all committees.  The President or Vice President cosigns all disbursements.  The President shall appoint all Chamber liaisons to other boards or associations with which the Chamber may be affiliated.

B.  VICE-PRESIDENT--The Vice-President shall act in the absence of the President.  In the event the President is unable to complete the term of office, the Vice-President will assume the office of President.  Within 30 days of assuming the office, the new President will appoint a Vice-President who will take office upon confirmation by the Board of Directors at the next Membership or Board Meeting.  The Vice-President can sign disbursements with the President or Treasurer.

C.  SECRETARY--The Secretary shall conduct the official correspondence, preserve all books, documents and communications and maintain an accurate record of Chamber proceedings.  The Secretary shall deliver all materials described back to the Chamber.  The Secretary shall act in the absence of both the President and Vice-President.

 

 

 

 

D.  TREASURER--The Treasurer shall be responsible for the safeguarding of all funds received by the Chamber and for their proper disbursement, including obtaining the President's or Vice-President's signature for all disbursements.  Funds shall be kept on deposit in financial institutions designated by Board of Directors.  Treasurer shall submit an annual financial statement for the year ending January 31 at the annual meeting.

 

ARTICLE V--MEETINGS

 

SECTION 1--ANNUAL MEETING

The annual meeting of the C-F COC shall be held during February of each year.  The date, time, place shall be designated by the Board of Directors and the membership shall be notified in writing ten days prior to the meeting.

 

SECTION 2--ADDITIONAL MEETINGS

General meetings may be called at any time by the President or by any three members of the Board of Directors.  If a non-member has something to report on at the meeting, they may as long as it supports to the purpose of the Chamber.  Notice of any special meetings shall be given to each member at least five days prior to the meeting.  The President can call Board of Directors meetings or as may three members of Board of Directors with a minimum of twenty-four hours notice.

 

SECTION 3--QUORUMS

For general meetings at least six members shall constitute a quorum.  Board meetings shall have four members for a quorum.

 

ARTICLE VI--FINANCES

 

SECTION 1--FUNDS

All funds received by the Chamber shall be placed into accounts at the financial intuition designated by the Board of Directors.

 

SECTION 2--DISBURSEMENTS

The Treasurer shall make disbursements on accounts and expenses as approved by the Board of Directors.  All disbursements shall be by check; signed by the Treasurer and either the President or Vice-President.

 

SECTION 3--AUDIT

The accounts of the Chamber shall be audited on at least an annual basis as soon after the close of the fiscal year (January 31) as is practical.  Audit committee is appointed by paid membership and recommend two members who are not officers/board members.  The audit shall be made available to any member upon request.

 

 

 

 

 

ARTICLE VII--PARLIAMENTARY AUTHORITY

 

SECTION 1--Robert's Rules of Order shall be the final source of authority in all questions of parliamentary procedure when such rules are not consistent with the By-Laws.

 

ARTICLE VIII--AMENDMENTS

 

SECTION 1--REVISIONS

The By-Laws may be amended or altered by the majority of the members at any regular meeting, provided that the notice of the meeting includes the proposal for amendment.

Any proposed amendment of alteration shall be submitted to the Board of Directors and members in writing, at least ten days before the meeting they are to be acted on and must be discussed at two meetings before a change is enacted.

 

DRAFT 4/1995 BASED ON THE 4/17/95 MEETING OF BACHMANN, STRINGFIELD, WHITE AND MERWIN REVISED 4/25/95 WHITE COMMENTS RE: CF COC SUBSTITUTION WITH THE CHAMBER, RETYPED CORRECTIONS NOVEMBER 1995.

 

DRAFT 2/2004 BASED ON THE 2/24/2004 MEETING OF BUMP, SCHULZ, MCCORMICK, WINGERS, WITTHUN, DRACHENBERG.  REVISED FROM 4/1995 BY-LAWS.

 

 

ADDENDUM:

 

MARCH 1996- REVISED TERMS OF OFFICE TO "ODD" AND "EVEN" YEARS TO END CONFUSION AND ALL OFFICES ARE TWO YEAR TERMS

 

FEBRUARY 1998-REVISED DUES DUE DATE TO JANUARY 31ST.  TO CONCIDE WITH FISCAL YEAR AND TO MAKE SURE THAT DUES ARE PAID PRIOR TO ANY VOTING IN AN UPCOMING ANNUAL MEETING IN FEBRUARY.

 

FEBRUARY 2016-ADD TO ARTICLE II-MEMBERSHIP-A REGULAR "ANY INDIVIDUAL WHO ACTIVELY ENGAGES IN THE AFFAIRS OF THE CHAMBER.

 

 

 

 

 

 

 

 

 

 

 

 

Our next chamber meeting will be held on Tuesday, September 26, 2017

Friesland Village Hall in Friesland